10 Questions to Ask When Touring Office Space for Your Company
Office space represents one of the core commercial property types in the UK, with distinct categories based on specifications and location. Choosing the right office space for your company is a critical decision that affects productivity, employee satisfaction, and overall business growth. Before signing a lease or coworking agreement, it's essential to tour potential spaces and ask the right questions to ensure they meet your needs. Below are ten key questions to guide your office space search in the UK.
1. What Are the Lease Terms and Break Clauses?
Understanding lease flexibility is crucial, especially for growing businesses. Ask about the lease length, renewal options, and any break clauses that allow you to exit the agreement early without significant penalties.
2. What Costs Are Included in the Rent?
Office space costs can go beyond the base rent. Clarify whether service charges, utilities, internet, business rates, and VAT are included. If not, request an estimate of additional costs to avoid unexpected expenses.
3. Is the Office Space Fully Serviced or Managed?
Determine whether the space is fully serviced (includes cleaning, maintenance, and reception services) or if you’ll need to handle these aspects yourself. Serviced offices can save time and reduce operational burdens.
4. What Are the Available Amenities and Facilities?
Assess whether the office offers essential amenities such as meeting rooms, breakout areas, kitchen facilities, and bike storage. If your team needs specific features like private phone booths or event space, check their availability and associated costs.
5. What Security Measures Are in Place?
Security is a key factor, particularly if your business deals with sensitive information. Ask about access control, CCTV monitoring, on-site security, and whether the space is accessible 24/7.
6. How Reliable is the Internet and IT Infrastructure?
A strong internet connection is critical for modern businesses. Ask about the internet speed, reliability, and whether there are dedicated or shared networks. If your business requires enhanced IT security, check whether the provider can accommodate your needs.
7. What Are the Commuting and Parking Options?
Consider how easy it is for your employees and clients to reach the office. Ask about nearby public transport links, parking facilities, bike racks, and EV charging points.
8. Can the Space Be Customized to Fit My Needs?
Some offices allow for branding, interior modifications, or flexible furniture arrangements. If your company has specific layout requirements, verify what changes are permitted within the lease or coworking agreement.
9. What Is the Noise Level and Work Environment Like?
The office environment plays a significant role in productivity. Visit at different times of the day to assess noise levels, lighting, ventilation, and the overall atmosphere. If privacy is a concern, ask about soundproofing and quiet zones.
10. What Are the Terms for Expanding or Downsizing?
Business needs can change, so check whether there are options to move to a larger or smaller space within the building or network. If flexibility is important, serviced office providers often offer more adaptable terms than traditional leases.
Final Thoughts: Making an Informed Decision
Before committing to an office space, carefully compare your options and consider how well they align with your company’s long-term goals. Visiting multiple locations and asking these key questions will help ensure you find a workspace that supports productivity, culture, and growth.
